Thursday, March 19, 2015

How to Organize a Catering Event

The first step when it comes to event organization is to start planning early. The closer the event date gets, the more stressful it will become to plan. When planning a catering event, it’s important you have quality food, follow food safety guidelines and provide exceptional customer service. Once you’ve mastered the basics of catering planning, you can begin to add the extra little touches that turn a great event into an extraordinary event.

When thinking about event organization, you should aim to minimize surprises. By this, we don’t mean you should eliminate planned surprises. Instead, think about what questions your guests will likely ask upon arrival or when they begin to peruse the buffet table and plan around that.



We’ve come up with some catering planning and event organization tips to help you plan the ultimate affair:

Don’t Choose the Date First – Before you pick a date for your special event, make sure you find a space large enough to hold the number of expected people.

Prepare a Budget – There’s nothing worse than planning an event and accidently spending 80% of your budget on the space alone. Budget out all possible expenses before you start hiring, buying or booking anything so you can ensure you have enough to go around.

Timing Is Everything – On the day of the event, be sure you give yourself enough time to set up your food, plates, utensils etc., in addition to your decorations. If you have to vacate the party site at a certain time, make sure you also give yourself adequate time to clean up.

Buffet Display Stands - Reusable buffet display stands are practical and a great way to add a special touch to any catering table. Need to label a vegetarian dish? Want to inform guests where the silverware is? Buffet display stands look great and allow you to label everything!





Buffet Labels – Reusable hanging buffet labels can be used at buffet tables in conjunction with display stands or you can use the labels to mark food trays, drink, tables, personalized gifts and even more.





Most Importantly, Stay Calm – Hours before your event starts, and especially during the event itself, it’s important you remain calm. You’ve taken the time to plan and prepare, so keep a level head and your team will follow suit.

Have your own method to managing the chaos? Let us know in the comment section!

41 comments:

  1. You shared very useful post.Thank you so much for sharing.
    Catering Services in West Mambalam

    ReplyDelete
  2. In the event your venue does not offer catering, they may be able to make reputable recommendations. However, never assume that a recommended caterer is the best caterer for your party needs.hog roast buffet catering company in Manchester

    ReplyDelete
  3. Dispensable merchandise for the providing food industry incorporate; froth mugs, froth pivoted holders, expendable thwart container, benefit Clingfilm and aluminum thwart. Potato Pie suppper catering Oldham

    ReplyDelete
  4. Caterers:What do You mean Caterers, Caterers Service is most important part in Wedding, not only the wedding more function like B'day bash, Events, Office Parties these are most important life Events So Do Caterers work for you.

    ReplyDelete
  5. I have been reading out some of your stories and i can claim pretty nice stuff. I will surely bookmark your blog.
    corporate meeting venues

    ReplyDelete
  6. This lets you squeeze bigger groups in as well, especially useful if you are shooting in front of a green screen at an event.gender reveal

    ReplyDelete
  7. Although, I don’t have any experience in party planning, but I surprised my parents by organising a Christmas party with the help of Contract Caterer in Birmingham and invited all their close friends and relatives on the occasion. It helped me to bring happiness at home, and make my parents feel totally refreshed after a long time.

    ReplyDelete
  8. Thanks for sharing the event organization in detail. Our best day of college was celebrated at one of the affordable event locations last month. Graduation eve is the moment of proud and happiness. Dinner and desserts were yummy. Danced to the last beats of rocking music. Also played entertaining games. Won two prizes as well.

    ReplyDelete
  9. The website is looking bit flashy and it catches the visitors eyes. Design is pretty simple and a good user friendly interface. costo catering matrimonio

    ReplyDelete
  10. An attention-grabbing dialogue is value comment. I’m sure that its better to write on this topic, towards the often be a taboo topic but typically persons are not sufficient to speak on such topics. To another location. Cheers www.continental-delight.com.sg

    ReplyDelete
  11. Wow, great info about the catering event management. Using a catering management software can make your event more successful for you. catering software

    ReplyDelete
  12. A successful event management depends on how you manage the whole system. Thanks for sharing such a good piece of content.
    catering management software

    ReplyDelete
  13. This lets you squeeze bigger groups in as well, especially useful if you are shooting in front of a green screen at an event Commercial fridges.

    ReplyDelete
  14. Your blog was too good to find lot of tips regarding event management. We too have doing the best Event Management in Pondicherry and Wedding Planner in Pondicherry .

    ReplyDelete
  15. To make any event successful the most important thing is food which has been served in that event so you need to make sure that you understand the process of hiring the right professionals for catering for parties and your special events. and your advice on catering event organization process is just awesome which can help any caterer or event planner for the grand success of their events.

    ReplyDelete
  16. Wow! This can be one particular of the most helpful blogs We’ve ever arrive across on this subject. Actually Excellent. I am also a specialist in this topic so I can understand your hard work. www.continental-delight.com.sg

    ReplyDelete
  17. Thanks for the tips guys. They were all great. I have been having issues with being fat both mentally and physically. Thanks to you guys i have been showing improvements. Do post more. Catering Services in Singapore

    ReplyDelete
  18. Event planners build relationships with suppliers and received discounted rates from vendors that a planner will pass onto the client.Nashville female strippers

    ReplyDelete
  19. A very nice guide. I will definitely follow these tips. Thank you for sharing such detailed article. I am learning a lot from you.
    Catering Services in Chennai
    Catering in Chennai
    Caters in Chennai
    Best Catering Services in Chennai

    ReplyDelete
  20. This is actually the kind of information I have been trying to find. Thank you for writing this information. Office Catering Services Manchester

    ReplyDelete
  21. A catering service isn't just for fancy dinner parties or lavish social events. Business meetings at the office often require food, and who's going to cook? How about a small gathering where the focus is on socializing? What about the Holiday event where the number of people are too big for the oven? And your wedding? Hiring a catering service is the answer. www.continental-delight.com.sg

    ReplyDelete
  22. wow great post, thank you for sharing information about events. we also have the best party rental singapore at affordable price. for more info visit our website.

    ReplyDelete
  23. This is such a great resource that you are providing and you give it away for free. I love seeing blog that understand the value of providing a quality resource for free. จัดประชุมสัมมนา

    ReplyDelete
  24. Awesome article, it was exceptionally helpful! I simply began in this and I'm becoming more acquainted with it better! Cheers, keep doing awesome! ทำบุญบ้าน

    ReplyDelete
  25. Thank you because you have been willing to share information with us. we will always appreciate all you have done here because I know you are very concerned with our. จัดเลี้ยงนอกสถานที่

    ReplyDelete
  26. I wanted to thank you for this great read!! I definitely enjoying every little bit of it I have you bookmarked to check out new stuff you post. bamboo biryani recipe

    ReplyDelete
  27. Try to cut down the cost of maintenance as much as possible. One way of doing this is to train your self in home improvement. You can read some manuals or explore this online. Here are some tips to make smart money in the real estate flipping.Westminster Finance
    Westminster Finance
    Westminster Finance
    Westminster Finance
    Westminster Finance

    ReplyDelete
  28. This enzyme is the main deterrent for proper erection as it restricts the relaxation of the penis muscles. Kamagra, when fully absorbed, inhibits PDE5 and thereby relaxes the muscles to allow healthy erection. But you need not worry if you don’t indulge in any sexual activity after its consumption. It will be automatically eliminated out of your body.Kamagra
    Kamagra
    Kamagra
    Kamagra
    Kamagra
    Kamagra
    Kamagra

    ReplyDelete
  29. Situated suppers are commonly a less adaptable alternative, and they require greater gear and servers to suit visitors who will all be served simultaneously.
    halal food catering singapore

    ReplyDelete
  30. Wow, What an Outstanding post. I found this too much informatics. It is what I was seeking for. I would like to recommend you that please keep sharing such type of info.If possible, Thanks. home buffet caddy

    ReplyDelete
  31. How can I know more guidance to create my catering company? I am currently working in Dissertation Proposal Writing Service, but owning a catering company is my dream.

    ReplyDelete